Location: Sydney CBD – Office Based Duration: 3 months (with potential to extend) Work Type: Full Time – 5 days per week, in office Start Date: Immediate or near immediate preferred
About Us
We are a growing national professional services consultancy with a strong reputation for delivering high-quality advisory and commercial outcomes for our clients. Our Sydney office plays a central role in supporting our consulting teams and leadership, and we pride ourselves on maintaining a professional, well-run and collaborative workplace.
About the Role
We are seeking a proactive and highly organised Office Coordinator to support the day-to-day operations of our Sydney office on a 3-month contract.
This is a hands-on, fully office-based role responsible for ensuring operational excellence, maintaining a high standard of presentation, and supporting the wider team. The role will take ownership of the overall office experience and contribute to a positive, efficient, and professional working environment.
Job Description
Role Responsibilities
Office Operations and Workplace Management
Oversee the day-to-day functioning of the Sydney office to ensure a high standard of organisation and presentation.
Act as the primary liaison with building management, cleaners and external service providers.
Manage office supplies, stationery, kitchen amenities and general workplace upkeep.
Ensure meeting rooms and common areas are consistently client-ready.
Coordinate office maintenance requests and resolve operational matters efficiently.
Support workplace health and safety requirements as required.
Front of House and Client Experience
Professionally greet and manage visitors.
Manage incoming calls and shared inbox enquiries.
Coordinate meeting room bookings and ensure rooms are set up for internal and client meetings.
Arrange catering and hospitality for meetings and events.
Administrative and Operational Support
Provide administrative support to the Business Manager and operations team.
Assist with onboarding coordination for new starters, including equipment, access and induction logistics.
Support internal meeting coordination and calendar management.
Maintain orderly document management and general administrative processes.
Assist with internal initiatives, team events and ad hoc projects as required.
Desired Skills and Experience
Skills and Experience
Previous experience in an office coordination or administration role, ideally within a professional services environment.
Strong organisational skills and attention to detail.
Professional written and verbal communication skills.
Proficiency in Microsoft Office and Microsoft 365, including Teams and Outlook; experience working with SharePoint and shared document management systems is highly regarded.
Advanced Microsoft Word skills, including the preparation and formatting of professional documents and letters.
Experience preparing and managing a high volume of correspondence using Mail Merge or similar document automation tools and issuing documents for signature through DocuSign or similar platforms.
Ability to work independently, prioritise tasks and show initiative.
A service-oriented, proactive and team-focused approach.
What We Offer
A supportive, collaborative, and high-performing team environment.
A diverse and inclusive workplace where different perspectives are valued, supported by community and CSR initiatives that make a positive impact.
Regular team and company events to stay connected and celebrate successes.
A modern Sydney CBD office with easy access to public transport and amenities.
A monthly phone allowance.
Health and wellbeing initiatives to support work–life balance.
Opportunities to learn, develop, and work alongside experienced colleagues.
Potential contract extension for the right candidate, depending on performance and business needs.
We enthusiastically welcome applications from individuals of all backgrounds, including gender, race, ethnicity, age, religion, sexual orientation and ability. Your unique experiences and perspectives help strengthen our team.